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Banquet Event Order software · BEO Free · no signup

The Banquet Event Order software that leaves nothing to chance.

Build your Banquet Event Orders (BEO), also called function sheets, block by block, or start from a template. Share a clear link, export a faithful PDF. Free, no signup to start.

No signup · Free · PDF in one click
The problem

Still building BEOs in Word and Excel?

Scattered info

Details live in emails, chats and spreadsheets, and something always slips.

Mistakes mid-service

A wrong time or headcount, and the whole event feels it.

Version chaos

“Final_v7.xlsx”. Nobody knows which sheet is the real one.

What goes in it

Everything a Banquet Event Order needs, on one sheet.

The software turns it into one structured sheet your whole team can follow: front of house, kitchen and management.

Client & contact

Who the event is for, and how to reach them.

Date & times

Setup, start, service and teardown.

Guest count

Headcount, seating and special guests.

Menu & dietary

Courses, drinks, allergens and preferences.

Run of show

The minute-by-minute timeline everyone follows.

Floor plan & setup

Room layout, tables and staging.

Staffing & equipment

Who does what, plus the gear and AV needed.

Billing & deposit

Amounts, payment terms and the deposit.

Editor · Templates

Start from a template, adapt in a click.

Pick a base: the editor fills in. Then adjust the blocks to your event.

Looks right? The editor opens with these blocks ready. Build my wedding sheet

In depth, by event type: Wedding BEO template

How it works

How the software works: three steps.

1

Build the sheet

Start from a template or a blank page. Add sections and blocks in seconds.

2

Share

Send a clear link or a faithful PDF to your team and your client.

3

Run it flawlessly

Everyone works from the same sheet, no more lost details.

Use cases

Built for those who host banquets & events.

Hotels

Coordinate banquets, seminars and weddings across floor, kitchen and tech.

Restaurants

Turn private bookings into clear, shareable orders.

Caterers

One sheet from quote to service, on-site or off.

Banquet venues

Every event, every room, documented the same way.

Why HeyBEO

BEO software built for one job, not ten.

No demo to book, no onboarding call, no setup. Open it and build your first sheet in under a minute, for free.

Free to start

Build and edit with no card and no signup.

Drag & drop

Compose your sheet block by block, your way.

Ready templates

Start from wedding, caterer, seminar and more.

Faithful PDF

Export a clean, print-ready PDF in one click.

Multilingual

Work in English, French and more.

Share by link

Send a live link your team can always open.

Open API

Connect HeyBEO to your own tools.

The questions we get asked.

A BEO, also called a function sheet, is the document that details an event: schedule, room setup, menu, staffing and logistics, so every team knows exactly what to do.

If you run more than a couple of events a month, yes. A spreadsheet has no structure, no version history and no clean export, so details get lost between sales, kitchen and floor. BEO software gives every event the same shape and one shareable source of truth.

Yes. Build, edit and share for free, no credit card, and no signup to start.

No. Open it in your browser and start building right away. You only create a free account to save, export a PDF or share a link.

Yes. Export a clean, print-ready PDF in one click, or share a live link your team can always open.

HeyBEO is a focused, free BEO builder, no demo to book, no setup, no per-seat pricing. Just open it and build your sheet.

The Banquet Event Order software that leaves nothing to chance.

No signup · Free · PDF in one click

Build your first BEO for free
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